PS Magazine - TB 43-PS-580
PS, The Preventative Maintenance Monthly
ISSUE 580
MARCH 2001
PS 580
MAR 01
54
Posting Scheduled Services
Manual system users use DD Form
314,
Preventive Maintenance Schedule
and Record,
to schedule services. Pencil
entries indicate scheduled services and
their variance windows.
When services are completed on
time—within the variance window—the
scheduled service date is changed from a
pencil entry to an ink entry.
AWCMF452,
Service Schedule Form,
is used to schedule services in ULLS-G.
Since the ULLS developer did not auto-
mate the 10 percent variance process,
ULLS-G users must manually calculate
and maintain the variance window when
needed.
When services are completed on time
—within the variance window—put in
the scheduled service date as the service
completion date. If that date is a future
date, suspense the action—note it on
your calendar—and input it when it is
the current date. ULLS-G will automati-
cally schedule the next service when the
completion date is input.
Currently, the Office of the Deputy
Chief of Staff for Logistics (ODC-
SLOG) is reviewing the policies defined
in AR 750-1, AR 700-138, AR 220-1
and DA Pam 738-750. The purpose of
this review is to resolve misunderstand-
ings and conflicts and provide a clear
picture to the field on scheduled mainte-
nance services.
Piggybacking Services
Many maintenance shops schedule
different services at the same time—
piggyback them—to save time and
manpower. This is great as long as you
keep in mind that each service has its
own variance window that does not
change just because it is scheduled with
other services.
To avoid an overdue status with a
service, do the checks and services with
the shortest variance window first.
For example, if you have a quarterly,
a semiannual and an annual service
scheduled together, do the quarterly
checks and services first. Then, do the
semiannual services and follow up by
doing the annual services last. That way,
if you have to stop doing your group of
services, for any reason, at least you will
have covered the services for the short-
est variance window.
SCHEDULED
SERVICE
VARIANCE WINDOW
(12 Feb is Sch. Svc. Date)
Quarterly (90 days)
9 days
2 Feb - 21 Feb
Semiannual (180 days)
18 days
25 Jan -
2 Mar
Annual (360 days)
36 days
7 Jan - 20 Mar
AUTHORIZED
VARIANCE
Administrative Deadline
Vehicles and equipment are placed on
administrative deadline when scheduled
services become overdue. This is shown
on the DA Form 2406 as a “below the
line failure” for readiness reporting and
as a status code E for ULLS-G users.
Vehicles in an overdue status beyond
the 10 percent variance should not be
operated until the services are done.
Otherwise, there is a risk of damage to
the equipment, injury to personnel or
both.
If a vehicle is on extended dispatch
when services are due, the commander
should circle X the vehicle. This admin-
istratively deadlines the vehicle but
allows the operator/crew to drive the
vehicle back to the motor pool for service.
580. 52-55 (C)
1/29/01
10:33 PM
Page 3
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