PS Magazine - TB 43-PS-688
PS, The Preventative Maintenance Monthly
ISSUE 688
MARCH 2010
55
PS 688
MAR 10
Y
ou may be glad to lose the bulk and weight of Organizational Clothing and Individual
Equipment (OCIE) when it’s time to turn some in. But your bank account may also get a
little leaner if you don’t get and keep receipts for any OCIE you turn in at a Central Issue
Facility (CIF).
Every year some Soldiers are unpleasantly surprised to discover that Army records still
show them in possession of OCIE they no longer have. In fact, they are darned
sure
and
tootin’ they turned it in a long time ago in a CIF far, far away. But, when push comes to
shove, Army records always prevail over verbal protests.
For your own protection and peace of mind, get receipts and take your own notes
detailing exactly what OCIE was turned in when, where and in what condition. Now that
your OCIE records are linked to you via modern technology and AKO, keeping the slate
clean and current is essential.
When turning in OCIE, you should receive documentation from the CIF. You will need
to sign and date both copies of the manual and/or automated DA Form 3645/3535-1,
Organizational Clothing and Individual Equipment Record.
You’ll receive a worksheet
that shows the items that were issued to you, and this identical information is entered
into the CIF installation support module (ISM).
If you don’t get a receipt, speak up and
ask for one.
Tip:
It’s also smart to develop a ±ling system
to keep your copies and notes organized in
case they are needed months or years later.
If you need to dispute any OCIE listed
in your name, ±rst try working with your
nearest CIF facility. Most CIFs can clear/
reconcile discrepancies at the local level, but
sometimes, more research will need to be
done that involves the initial CIF.
• Soldier must notify the local CIF immediately upon identifying any discrepancy in
OCIE.
• CIF should verify the Soldier’s clothing record (DA Form 3645) to validate the
discrepancy.
• If a discrepancy is identi±ed involving a previous CIF, the property book of±cer (PBO) or
CIF manager of the current CIF needs to contact the initial CIF to resolve the discrepancy.
(The initial CIF is the prior CIF that issued the OCIE to the Soldier).
• If an investigation reveals that the Soldier was negligent, the Soldier must initiate a
DD Form 362,
Statement of Charges,
or the unit commander must initiate a DD Form 200,
Financial Liability Investigation of Property Loss
(FLIPL).
• During processing of a FLIPL, once the equipment in question has been identi±ed and
given a document property number by the CIF PBO, the identi±ed equipment will be
removed from the Soldier’s clothing record (DA Form 3645). If the Soldier agrees to pay
for a lost item through payroll deduction, a DD Form 362 will be processed. The unit or
activity commander will complete and sign the blocks immediately below the statement
by the organization commander (Block 10). Prior to forwarding the document to the
Finance Accounting Of±ce, the accountable of±cer will assign a document/voucher to
the DD Form 362. Then the DD Form 362 should be returned to the CIF with the signature
of the ±nance of±cer (Block 11a through Block 11d). This step will result in document
closure within the CIF-ISM system.
Equipment…
GET A RECEiPT FOR
OCIE
note:
it’s a good idea to
get in the habit of regularly
checking your “my clothing”
record on ako, especially
before or after a pcs move.
remind
your
buddies
to do the
same.
you can download your clothing record from the ako my clothing link:
Here are
the steps in
disputes or
discrepancies
of OCIE
records…
and THAT’S WHY
it’s
important
to get receipts
when you turn
in OCIE…
…and to keep
an eye on your
AKO clothing
records!
Ha!
I wonder what
unlucky soldier
inherited that junky
old entrenching tool I
was issued back in ‘03?
a bill for that *&%$
entrenching tool!? but
I
know
I turned it in!
I remember how glad I
was to get rid of it!!
688.54-55.indd
1-2
2/1/10
11:46:54 AM
Click here for a copy of this article to save or email.
Back to TopBack to Top
